City Secretary
The City Secretary is an officer of the City, appointed by the City Council. The position of City Secretary is a statutory position required by State law and the City Charter. In addition to the statutory duties of the position, the City Secretary also serves as the Records Management coordinator and Municipal Court Operations.
City Council Meetings and Council Services Office
The City Secretary’s Office is responsible for the preparation and dissemination of City Council meeting agendas and packets. The City Secretary must attend every meeting of the City Council and keep accurate minutes of the proceedings, engrossing and enrolling all laws, ordinances and resolutions of the City Council. The City Secretary’s Council Services Office handles all Council meeting preparations, Council correspondence, travel, expenditures and calendars. This office serves as the liaison between the Mayor and Councilmembers and the public.
Records Custodian/Records Management Officer
The Office of the City Secretary is the administrative agency responsible for the care and maintenance of all City of Bartlett records. This office houses all legal transactions, City Council minutes, agendas, cemetery records, deeds, ordinances, resolutions, contracts and a vast array of other historical and regulatory information. The City Secretary is designated as the City’s Records Management Officer by both state law and City ordinance. She is responsible for developing and administering a records retention and destruction policy, monitoring the records storage centers, overseeing the control of electronically stored records, and upgrading technology to provide for efficient and economic storage of records. In addition to these duties, the City Secretary’s Office responds to hundreds of requests for City records filed each year under the Texas Public Information Act.
Elections
The City Secretary serves as the Chief Election Official for the City of Bartlett and is solely responsible for the administration of all City elections. The City Secretary provides staff support and guidance during Charter review processes.
